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It’s always a terrifying time when relocating offices. No matter how much you’ve planned or what your removalists have promised you, there are always lingering doubts about what will go wrong. Logistical issues, removalist no-shows, damaged equipment – the list goes on.
If you have never moved your business to a new location before, you probably have no idea where to begin or know when it’s the right time to call a reliable removalist company that can mitigate these issues. If that’s the case, you would certainly benefit from hiring a moving company as soon as possible and using these 5 office relocation tips that removalists won’t tell their clients about the moving process:
1. Assign your own project manager
While removalists will do their best to understand the pain points when it comes to an office move, appointing your project manager from your team is great in reducing potential friction points between your team and the removalists. Ideally, they should be able to understand the general concerns of your team and communicate these to the removalists to ensure it’s addressed. It’s much easier for your team to approach a single person for their relocation concerns, and it’s much easier for your removalists if these concerns come from one person rather than 50.
2. The removalists can be very flexible
You choose which relocation services your moving company does, depending on the available time and the amount of money you are willing to spend. You don’t need to pay for moving services that aren’t required.
If you don’t require a vehicle, you can save money by hiring only the movers, though you will have plenty more work to do, from loading to unloading. You could even hitch a ride with the removalists if you have the space! Again, we highly recommend negotiating with your removalists so that you’re paying only for the services you need.
3. Don’t move during moving season!
People moving on a tight budget may find that moving in Autumn or Winter can save them plenty of money. Moving companies are typically swamped during the summer. Therefore, less common off-season moves are typically charged less or receive speedier service.
Winter is no doubt the best season to move when looking for a cheaper service, as the cold weather deters many from moving until the weather is more favourable. Removalists will have far greater capacity and availability for work as a result and can offer increased flexibility with moving dates.
4. Online estimates are always inaccurate
Even when comparing moving companies or obtaining a general idea of how much your move would cost, the only way to receive an exact estimate of your moving costs is to acquire an in-house quote.
It is challenging to get precise pricing because there are so many different aspects to consider, such as the amount of time it takes and the weight of your goods. That’s why you can never be completely sure of the final cost of your move unless you speak and consult with your removalist company ahead of time to understand the exact scope of your relocation.
5. You can never plan enough
Your new monthly rent or mortgage payment will start as soon as the movers arrive. It can be a frustrating and prolonged experience if there is no parking and can add unnecessary time to the move by carrying furniture from a spot that isn’t outside your new place.
If possible, put up a sign indicating a reserved space for movers or talk to your new neighbours or landlord to help accommodate a spot for your removalist’s truck.
When the removalists arrive with all of your belongings, it’s essential for you to be prepared to meet them. Remember to make a clear walkway so items can be carried through without causing any difficulties – making sure your items aren’t damaged and for it to be an easier job for the removalists.
You will have a smoother relocation experience if you follow the above office moving tips. Note that moving firms can also assist you with what you need to do before relocating your business to a new site. In the end, if you’re in Australia, feel free to seek help from Smoothmoves—your go-to moving company Down Under.
You may also like: A Business Owner’s Guide to Moving Offices
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