Self-storage is a huge industry where spaces are offered on rent to different requirements. Also termed as mini storage, these are available for individual as well as business use. Facilities are provided on rent for short term or long term on lease to people for storing household items. Businesses can also take up such spaces on rent for different articles including the documents.
Businesses, government and private offices today have documents in hard copies. The files take up a large space which can be difficult to fit in the office area. It becomes impossible to store them all in the office premises when the business grows with time. There is a need for additional storage space to keep all the documents safe and secured. One solution is to take the advantage of private self-storage facility to store all kinds of documents of the business. These are available in different sizes to suit the requirement of the business.
Benefits of self-storage:
There are many benefits of having self-storage for the business to store documents. Some of them are:
- One of the main advantages of having self service storage is free up the space in the office. As the inventory of the office becomes more with time, the office becomes congested. Renting storage space can solve the space issue allowing the employees to work in an organized way.
- The storage service providers offer high secured spaces for rent. This increases the safety of priority and sensitive documents.
- Documents are carefully stored to ensure they are not damaged or discolored.
- Many service providers also provide free pick-up and delivery. This saves your money over transportation.
Guidelines for self-storage:
Documents must be carefully stored in the rented space to ensure their safety. Papers can get damaged from moisture, heat, and light. It is very important to make sure all the files are protected from these factors. Following the below tips, one can secure the important documents in the storages.
- Little amount of moisture can cause the growth of moulds on the items stored. Hence it is vital to ensure items put into the storage area dry while storing. This avoids the growth of moulds that can damage the papers.
- You can keep the important documents in the cabinets of the office and those that are not always needed can go into the storage space. While storing documents you can follow the simple principle of putting the important and latest documents in the front for easy access and others can be stored behind. This reduces the effort of searching for the files when needed.
- Make sure the documents are in high wooden pallets to protect them getting wet from water lines. There must be proper air circulation to keep the files dry and away from damage.
- The boxes where you keep the documents and files must be properly labeled. This reduces the effort of looking through every pallet. The boxes can be further organized by the year and type of record.
- The storage space must be secured properly with locks and other safety features. You can put up modern and digital locks for safety. Having surveillance of video camera in the space can be high security measure for private and sensitive documents.
- There are many sizes of storage spaces provided by the service providers. You should take up the right size that can meet the requirement of the place.
There are many storage unit businesses that run with the fees received from the individuals and offices. These businesses can be successful if the planning is done properly and the cost of starting the business. Reputation is the core of such businesses. Even a single stray incident where the stored files are damaged or lost can lead to the shutting down of the business. Considering factors of construction, safety measures undertaken, marketing and operating costs, and location can help in getting success.
About the Author:
Justin Jersey is a journalist, stylist and blogger. He is a aesthetician by heart who often writes about Business, Art, Fashion, decorating and DIY ideas. He loves sparking creativity and giving them ideas for their own spaces.