• Home
  • Blog
    • Business Partner Magazine Archive
  • Free Contests and Giveaways
  • Resources
  • About Us
    • Cookie Policy
    • Disclosure Policy
    • Privacy Policy
    • Terms of Website Use
  • Contacts

Business Partner Magazine

Tips and advice for entrepreneurs, start-ups and SMEs

  • Business Success
  • Marketing
  • Finance
  • Employees
  • Technology
  • Start-up
  • Productivity
  • Communication

4 Must-Have Components of a Virtual Workspace

October 16, 2018 by BPM Team

Click here to get this post in PDF

Too long to read? Enter your email to download this post as a PDF. We will also send you our best business tips every 2 weeks in our newsletter. You can unsubscribe anytime.

Enter your NameEnter your Email Address

4 Must-Have Components of a Virtual Workspace - Barack ObamaTechnology has come a long way in a short space of time, and a virtual office is a perfect illustration. Today, there is no need to have an actual, physical workspace. Instead, you can set it up through the internet and reap the rewards. After all, there are fewer overheads and no rent to pay, both of which are huge money-savers.

Putting together a virtual office takes time, patience and know-how, though. Without the right features, the workspace will be inefficient and ineffective and the business will suffer. It’s important to remember that everything from brand awareness to the company’s reputation is at stake here.

Most packages come with add-ons, so it’s tricky to choose because you never know what you need. The key components are the ones that let you work remotely while taking the industry by storm, and here are four to keep in mind.

Image Source

A Registered Address

One of the main reasons this is at the top of the list is customer perception. No matter how good the company is, the base will always have reservations if they know the boss works out of a coffee shop. They can’t help but equate the size of the business to the service, even though they never have any problems. So, the trick is to lie without saying a word.

The majority of virtual online business services come with a registered address that has a reputable address. You can then put the postcode on everything from the website to letterheads (if you still use them). Customers take one look at the first line and think “oh, this firm is legit.” Without saying a word, the brand receives a massive boost and calms consumer fears in one fell swoop.

A residential address will only give the base itchy feet and a reason to bounce, which is why a “fake” one is essential.

Mail Forwarding

Of course, because it’s the business’ registered address, all of the mail will go to the building. It sounds like a small thing but you don’t want to spend one or two days a week visiting the office and asking for your mail. Correspondence is important yet there are other things to do which are crucial. What you need is to carry on with the to-do list without worrying.

Thankfully, a mail forwarding service lets you do this by emailing it to your account. The way it works is simple: they open the letters, scan them, and send them out in an electronic blast. What’s also fantastic about this service is that you receive everything the same day and your business is open 24 hours a day.

Of course, be sure the company is trustworthy because they will have access to sensitive information.

Call Handling

Customers and clients have a variety of contact details nowadays, yet a phone call is still one of the most popular. If there is a question or complaint, people love to speak to a human to ensure they are treating the situation with respect. An email can get lost in the ether so there will never be a reply, which is annoying and a huge waste of time.

Call handling is vital to keep up appearances. Because it’s the head office, the number shouldn’t be different from the address. Otherwise, it’s easy to tell you’re using a PO Box to uplift the firm’s reputation. Plus, it’s a monotonous and boring job so it’s better to have a professional do it at a low cost than deal with alone.

Virtual assistants answer the phones 24/7 and take messages as well as forward and transfer live calls. Speak with them directly and they’ll know what to avoid and what to pass on as urgent.

Physical Office

Confernece room in virtual workspace - large table and chairs
Image source: Pixabay.com

Now, this doesn’t come included in the price because office space in Soho, London is pricey. However, it is available at an extra charge for the times when you’re entertaining. Again, it’s not a good move to meet in a coffee shop when you’re supposed to be working out of an FTSE 100 address.

The best workspaces have a range of facilities and are actual live offices. Otherwise, you’ll hold a meeting in your offices without anyone else working there on a Wednesday morning, which is weird. All you’re looking for is a professional, clean space where you can host important clients on a one-off basis. You might even like to rent it for a day or two for a place to work without any distractions.

You may also like: How To Find Well Located Premium Virtual Offices Across Singapore

Virtual offices come with many different features but the four above are the main ones from a perception point of view.

Filed Under: Featured Posts, Workplace Tagged With: augmented reality, Office, virtual office, workplace

Trackbacks

  1. 10 Myths That Stop People From Hiring Virtual Assistants - Business Partner Magazine says:
    November 2, 2018 at 8:51 pm

    […] You may also like: 4 Must-Have Components of a Virtual Workspace […]

  2. Safe & Secured: A Step-by-Step Guide to Sending Certified Letters via USPS - Business Partner Magazine says:
    January 10, 2019 at 12:26 pm

    […] You may also like: 4 Must-Have Components of a Virtual Workspace […]

  3. Filling the Value Void - Create Real Business Value a Virtual Office Solution - Business Partner Magazine says:
    June 17, 2020 at 9:04 am

    […] You may also like: 4 Must-Have Components of a Virtual Workspace […]

  • Facebook
  • Instagram
  • LinkedIn
  • Pinterest
  • Twitter
  • YouTube

Disclosure

We earn commissions if you shop through the links on this page.

Recent Posts

  • Emergency Funds: How Quick Loans Can Save the Day in the Philippines
  • What Can You Do With An Education In Marketing
  • How Your Business Can Manage an Increase in Customer Demand
  • Used Toys & The Circular Economy – How Pre-Loved Toys Help Us Save Money & The Environment
  • Reasons to Hire a Corporate Attorney for Mergers and Acquisitions

Categories

Archives

Make Money Online – Free Course

  • Discover All The Shortcuts To Affiliate Marketing Success
  • Find Out How To Fill Your Site With New Leads And Customers
  • Discover How To Turn Your Passion Into Profits
  • Learn How To Write Copy That Gets Results Fast!
  • Discover How To Create Promote & Sell Your Own Products Online
  • Everything You Need To Know About Marketing Money Online
  • Strategies For Successful Web Entrepreneurs Inside
  • Discover How To Invest Smarter Grow Faster And Retire Rich
  • Email Marketing Strategies For Marketers And Entrepreneurs
  • Free training reveals how to build a successful six figure income online
  • Discover The Mindset Hacks You Need To Succeed
  • Free Marketing Memberships – Make Money Online

    Make money online free marketing memberships

    Tags

    Accounting apps bitcoin brand business growth business skills business success communication cryptocurrency Customer Service Data design Digital marketing ecommerce Efficiency employees Featured Article finance finances Health and Safety infographic insurance Investing investment legal legal tips Management Marketing marketing strategy Outsourcing productivity property Real estate sales security SEO Social Media software starting a business startup Technology Trading Training website workplace

    Disclosure

    We earn commissions if you shop through the links on this page.

    Digital Marketing Agency

    ReachMore Banner

    Business Partner Magazine

    Business Partner Magazine provides business tips for small business owners (SME). We are your business partner helping you on your road to business success.

    Have a look around the site to discover a wealth of business-focused content.

    Here’s to your business success!

    Copyright © 2023 - Business Partner Magazine·