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When you first start a business and get your first office, you always have to be mindful of your budget. However, as your business grows, you don’t have to concentrate on your budget as much.
Most business owners think that a big office is needed to succeed, but it often isn’t the case. Having a big office when you start in business puts enormous financial pressure on a business, and as a result, most new businesses go under. Instead, you should focus on an organized place where you and your employees can work efficiently, such as Portomaso office space.
If you are taking steps to get your first office, this is the post for you. Today we will explain how you can still get a perfect office for your business while keeping within budget.
1) Cut down on paper
These days offices can be paperless, so make use of that and don’t go ahead and have an office filled with paper. Paper takes up too much space and requires additional filing systems to be purchased along with expensive printers.
If you already have an office and it’s filled with paper and wants to make more room then you could consider turning your paper-based system to digital. All you would need is a scanner and time. There are also companies such as Digital Converters that take your old files and convert them into dvd copies for a small fee.
2) Remove meeting tables and have stand up meetings
Tables and desks are expensive, especially when you only use them for meetings now and again. This is an unnecessary cost that can be avoided, and it also takes up too much room in your office.
Instead of having meeting desks with multiple chairs, simply have meetings where everyone stands up. Not only does this cut down on meeting times, but it also saves you from needing a bigger office.
3) Recognise dead space
When viewing your first office, make sure to look at space that you won’t be able to use. For example, you won’t be able to put desks in front of a fire escape or the front door.
This may seem like an obvious tip but with the excitement that a new office brings, it can often be overlooked.
If too much of a space is dead space then move on because you will be limited with what you can do with your office.
4) Have flexible hours for your staff
This won’t be applicable to all businesses but if you can offer flexible working hours it means that you can use the same desk and computers for multiple members of staff. Not only does this cut down on the cost of purchasing more equipment but it also means you won’t need a huge office to accommodate your staff as they all won’t be in at the same time.
5) Re-evaluate consistently
Your office is constantly changing so you will need to change with it too. If you order new equipment or hire more staff you will need to adapt with your office. Constantly evaluating your office is going to give you the best layout for your office and keep your employees happy in the workplace.
6) Invest in smart storage
Cluttered office space will make an office look smaller than it actually is, so if your office is becoming cluttered you should invest in smart storage options.
Storage can be anything from hanging boards on a wall where you can hang up your documents (if you are still using paper), to storage cupboards along the walls where you can keep your personal belongings or documents you need for work.
Having storage in your office will allow you to have more room to carry out your work and it will provide a way to keep your most important documents safe.
7) Spring clean often
As your office space evolves it will naturally build up with items you won’t need this could be anything from files, folders, old computers and more. By spring cleaning you are going to get rid of items that you don’t need so, you can hold on to your existing office space for a little longer.
Conclusion
Having a smaller office space at the beginning of your business is going to help you keep your expenses down so you can invest in other areas of your business, such as marketing or fulfilment.
Having a small office space can have its challenges, but the tips in this video will help you prolong the use of a small office. Or it could help you choose an office smaller than you originally thought you would need.
Whatever you choose to do, optimising your office space will help keep your employees happier and will save you money in the long run.
You may also like: Affordable Ways to Create a Productive Office Space
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