Can you truly be productive in an unorganized and unkempt office, where it’s hard to focus on your daily tasks? The fact is simple – it creates negative energy and a huge distraction. The better organized your working environment is, the better your personal productivity is going to be.
There is a myriad of excuses about space limitations, but the fact is that you can keep your space organized enough to make it a work-friendly zone. Such a space creates the feeling of being in control, and clearly defines areas that require your attention. Here are some things that you can do in order to improve your working space.
Organize your space into zones
The fact is that not all the work that you do is the same. This is why you can organize your working space into appropriate zones. For example, you can decide there are going to be two zones – one where you do computer work, and the other where you do non-computer work. The first is basically your desktop where you spend most of your time in order to get things done. The latter is an area where you do other work-related things. It doesn’t have to be a different desk, but you can find an area where there are no cords, chargers, and monitors in your way. It’s a place where you can deal with papers, documents, and envelopes.
Purge your office
The purge is an essential step for getting your space into shape. It’s all about decluttering, emptying, and getting rid of anything that doesn’t add to your productivity. Purge area by area. You can look up various ideas on how you want your working space to look like in magazines or online, on websites such as Pinterest. All the files, items, and furniture that doesn’t need to be there should be purged. Then, make sure that you organize items into categories according to their use. The purge can help you realize which office items you truly need and which you don’t.
Create a proper environment
Your office design is more than just aesthetics – it needs to be comfortable to work in. Ergonomic furniture is of an essence in order to not make your day at the office a living hell for your body. Proper ventilation is certainly necessary, so make sure that you have it installed if you are self-employed, or talk to your employer about it being taken care of. The same goes for a good-quality cooling system. Furthermore, light is another important factor, so you need to have proper blinds on your windows in order to have control over it. Blockout blinds are the best solution for taking care of too much sunlight and glare.
Have two document trays on your desk
The best way to deal with all the documents that you have to work with is to have two document trays. One goes for the new documents that you are supposed to work on, and the other for the ones that you have already taken care of, but you still may need for something. The tray for new documents is the perfect solution for people who come into your office and throw work assignments onto your desk. Simply show them the tray where they should be placed. This tray should include all the things that you need to take care of, such as documents, folders, and envelopes. The old tray includes items that you have dealt with, but may need to scan, forward, or file later on. This is a great way to get rid of paper clutter on your desk.
Put up motivational reminders
It is a great idea to have an area on your wall where you are going to put up items that will inspire you and motivate you to work. It often happens that you lose the motivation and get distracted by other things, so this is the place where inspirational images and messages should be in order to get you back on track. It can be whatever works for you, an image of something that reminds you of your goals, or a framed motivational message.
In the end, the answer to the question whether a well-organized working space can boost your productivity is a resounding yes. The same as a messy office can have a detrimental effect, a properly-organized office can make you feel good and improve your work. So, cover the necessary basics and get creative.
About the Author
Helen Bradford is a student and home decorating enthusiast whose main interests are interior design and business, so she tends to combine those things when writing. She spends her spare time doing fitness and traveling.