Computerized maintenance management systems were first introduced to asset-intensive companies more than 40 years ago. Previously maintenance, on assets and machinery, was conducted with spreadsheets, documents, and handwritten notes. However, CMMS systems have advanced significantly in the years that followed, with new software systems constantly being introduced. First, let us get an understanding of what a CMMS system is and what is its functions. CMMS are cloud-based software solutions that manage the maintenance activities within a company. The system does this by scheduling maintenance activities and assigning maintenance work orders. They also provide a platform for storing maintenance data. They are invaluable for companies with a high number of assets and equipment.
Why do companies need a mobile CMMS?
With a better understanding of what a CMMS is, we can understand its significance within many sectors such as manufacturing and mining. But why is mobile functionality so crucial? Software solutions evolve to adapt to the changes made in the workplace. It is unrealistic to expect employees to be situated in the same office like they were 50 years ago. Many employees work remotely, or in the case of larger businesses, at different work sites. A mobile CMMS provides flexibility to go even further a mobile CMMS increases efficiency.
Benefits of a mobile CMMS
A mobile CMMS provides employees with flexibility and allows them to do their job efficiently. Here are some of the added benefits of the system.
As previously stated, enabling an employee to operate on their mobile phone provides them with increased flexibility. Maintenance is one of the many departments that require employees to be on the move. They may be attending to maintenance requests or doing inspections, but they are rarely in their offices. With a mobile CMMS, employees can tend to their maintenance responsibilities wherever they are.
Flexibility is not achievable without clear communication channels. A mobile CMMS provides a platform that is accessible through a smartphone. This enables managers to assign work orders that will be directly sent to the relevant employees. If there is an asset that requires maintenance, the employee can send maintenance notices via their smartphone. An added benefit is that employees have the option of including images and videos rather than just description when uploading the information, this is only made possible because of their smartphone.
CMMS systems are not only used to schedule maintenance and assign work orders. The platforms also store vital maintenance information such as the best maintenance processes, vendor warranties, inventory levels, and maintenance history. All of this information is important when conducting maintenance. A mobile CMMS makes it possible for employees to access this information when conducting maintenance activities.
Monitor Work Orders in Real-Time
A mobile CMMS streamlines the data input process. This means that maintenance employees working on the systems can upload maintenance information upon completion of the process. Managers no longer need to wait for a report to be completed to know that an asset has been repaired. The information is now easily accessible.
Key functions found on a mobile CMMS
We have stated the benefits of a CMMS, but this is only possible if the software provider does not compromise the functionality of a CMMS on mobile devices. The CMMS should have the following functions.
- Work order assignment – The mobile CMMS must enable employees to send and receive work order assignments quickly and efficiently.
- Work order scheduling – A key function of a CMMS is the ability to easily schedule maintenance work orders at a time that best suits the company’s production schedule. This function should also be made available on the mobile CMMS.
- Knowledge base function – To aid flexibility a mobile CMMS should have accessibility to the cloud-based platform, specifically the knowledge base. Employees should be able to access all the information or at least the information that is relevant to the employee. Inventory levels, maintenance history, and vendor details are some of the types of information that must be made accessible on a smartphone.
- Asset mapping – This is a convenient function, particularly for large companies with several work sites. Asset mapping is a function that allows employees to locate an asset or machinery, wherever it may be located on a worksite, through the mobile CMMS application.
What to look for when selecting a CMMS provider?
There are many software solutions providers available with many suitable mobile CMMS applications. However, your company must ensure that the software solution provider you choose has a proven track record. It is also important to note any added value benefits they provide, such as software training and online support when necessary. Companies must also understand the cost of the system and the scalability. Having to switch systems as the company grows can be an inconvenience.
A CMMS is a vital tool in many companies. Having a system with mobile capabilities further leverages the benefits these systems provide. With a better understanding of the benefits, features to look for, and how to select the best service provider, now is the best time to implement a mobile CMMS.
About the Author
Shayur Maharaj, Marketing Analyst. My interests include researching innovative business ideas that increase the well-being and quality of life for employees. I aim to make an impactful and positive change.
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