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Business parties are the best opportunity to gather all the employees, business partners and associates. With a thoughtful coordination and planning on your side, all the guests will enjoy and remember the party for a long time. However, the planning process involves a few key steps that will ensure your party is perfect from the beginning until the end.
Pick a Theme
The whole planning process will be much easier, once you have decided on the theme your party is going to have. Considering you’ll have particular foods, music, décor, locations and activities involved in a certain theme, you’ll be able to plan the party faster and with less trouble. Whether you choose a cocktail party, a picnic or a workshop make sure you consider the preferences of all the guests in order to avoid any uncomfortable situations.
Think About the Budget
The food, the venue, the music, and the invitations are just some of the things that you must pay for when organizing a party. Therefore, depending on the exclusivity of the party, make sure you estimate well how much money you will need to cover all the expenses. Once you have decided how big the budget will be, you won’t have a hard time deciding what the menu will consist of and decide what kind of invitations you want to make.
Set the Date
The best time for a business party would be either a Friday night or Saturday. If you opt for a dinner, then both days will work fine, but if it is a daily event then Saturday is more suitable. It shouldn’t last less than 3 hours, and you will be able to fit all the activities into this timeframe. A toast, a speech or a special presentation can fit into a formal part of the event, and then all the activities you have planned can be done afterwards.
Decide on Location
The location of the party will depend on the theme. If you are planning a dinner party, a restaurant or other public venue will best fit the party. Many people choose to have the party in their own home if the house is big enough and can host numerous guests. However, the public venue is much better because you won’t have to clean and organize the place by yourself. When you choose the venue, visit the location, arrange everything regarding the food, see if the venue will provide you with the food, or you will have to order party catering by yourself.
Create a guest list, make sure you have included all the guests of honour alongside the names of all the employees. Bear in mind that the majority may bring along a spouse or a significant other, so count them into the budget as well. Once you have gathered all the names, make invitations and send them out at least two weeks before the party so that the guests have enough time to RSVP. You can choose between online invitations, that you can send via e-mail, or have them made and send by regular mail.
A theme, a budget, a date, guest list, and a location are crucial things to think about when organizing a corporate event. Make sure you cover even the smallest details, be organized and punctual and the party will be flawlessly planned. If at some point you think the job is too difficult, and that you won’t be able to do it on your own, feel free to hire a professional party planner who will lead you every step of the way. Nobody has to know you had help, and the next event will be all yours to plan.
You may also like: Event Manager’s Guide to Planning an Event
About the Author
Diana Smith is a full-time mom of two beautiful girls interested in topics related to business and technology. In her free time, she enjoys exploring new low-cost advertising opportunities.
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