Mail merge is a fantastic feature that is used to speed things up and save you time when you need many people to receive the same or similar content. It’s a popular tool for sending out email newsletters and other promotional mailings.
The mail merge concept isn’t new; it’s been around for over a century. It started with the early printing presses that were automated in halftones and two-colour schemes that were conducted by hand.
Then, with the introduction of more sophisticated computerised colour printers, mail merge became practically mainstream. This blog post will discuss how to use mail merge to create a mail merge template in google docs and send it through Gmass.
What Is a Mail Merge?
A mail merge is a computer program that uses the information from a database to print out a letter with the recipient’s name and address automatically included at the top of the letter. In addition to printing out letters, you can also use a mail merge to print envelopes, labels, and mailing lists.
Why Would You Want to Use a Mail Merge?
The main reason for doing a mail merge is to save time by printing multiple pieces of paper at once instead of individually. If you’re sending out hundreds or even thousands of pieces of mail each month, it’s much more efficient and cost-effective to do them all at once rather than one by one as they come in.
How to Create a Mail Merge Template in Google Docs and send through Gmass
Google Docs is a powerful tool for creating and editing documents, spreadsheets, and presentations. It is also a quick way to send out emails to many people without the need for expensive software or special skills.
Using the recipient’s contact information as a template, mail merge allows you to send personalised emails. It is great for sending out messages that need customised information, such as thank you notes or invitations. With Google docs mail merge, all you have to do is create your template, then copy and paste it into the body of your message.
Step 1: Create a Mail Merge Template In Google Docs
Once you have created your mail merge template, you can send out emails. To do so, open the document that contains your template and click the “Start mail merging” button on the left side of the page.
Step 2: Select The Data Source
You will be requested to choose a data source. You can select from Gmail or Google Contacts, which will allow you to merge contacts from your Gmail account or your Google Contacts list. Alternatively, you can upload a CSV file for more advanced merging options.
Step 3: Edit Your Email Content
The next step is to edit the content of your email. You will see each field of your template listed at the top of the screen with some sample data inserted for that field.
By clicking and then selecting “Edit Field Content” from the dropdown menu that appears beneath it, you can delete or add more text to it. After editing all of your fields, click “Continue & Send” at the bottom right corner of your screen to send out your email merge campaign.
Mail merges can save you time and effort when creating labels, envelopes, letters, or other documents involving repetitive information. But don’t let the simplicity of the word “merge” fool you—deciding how you want to merge your letters with your database can sometimes feel like a daunting task. Just use these three tips to get started, and you’ll be on your way to power mailing in no time.
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