Click here to get this post in PDF
This article is in collaboration with iFax.
Many businesses – both small businesses and large corporations have switched to online processes. From payments to other transactions, they are now adapting to the fast-paced technology. But while it is impossible to be fully paperless, there are traditional operations that are gradually being done online. In transmitting and reproducing important documents, we often use the fax machine and send it through phone lines. But now, internet fax services have been made available online.
What are the benefits of online faxing for small businesses?
It promotes paperless transactions
If you have been an advocate of zero-waste living, online faxing will help you reduce paper consumptions compared to the use of traditional fax machines. It’s a smart way of minimizing clutter and saving money at the same time. Apart from that, digital files are much easier to organize than a pile of paper documents.
It is more convenient and accessible
There may be times that we tend to forget transferring files through fax when we are too busy doing other important tasks. Or if the number of fax machines is limited at your office, you will have to wait for other co-workers to finish until it is your turn, regardless of urgency. But with online faxing, you can transfer documents straight to your receiver even through your mobile phone. iFax has made this readily available for both Apple and Android users for effortless faxing and easier accessibility.
It provides you with a high level of security
The majority of online fax services make sure that every important file is sent and received only by authorized personnel. They use encryption systems for enhanced security of every transaction. With the iFax app, it ensures that it uses programs to send out faxes correctly and doesn’t allow the sending of documents if the fax number is incorrect.
It lessens maintenance expenses
Compared to a fax machine, online faxing need not to be maintained from time to time for it to be used at its full potential. A fax machine will either require you to make several repairs or purchase a new one. With online faxing, you just need to install the app and have an online subscription, then it is readily accessible right through your phone or computer.
It improves business communication
Traditional faxing requires telephone lines to send documents from one point to another. With cloud-based faxing, apart from making the workflow simpler, it expands and improves business communications, creating an ability to reach other businesses globally.
Business Technology of Today: Affordable Innovations You Need to Be Using
It helps you keep up with the technology
Switching from traditional to online faxing trains you and your subordinates to keep up with the latest trends in technology. It helps your team normalize the use of software and apply online transactions in your daily routine. With this, your business will stay competitive and will learn to adapt to the changes in technology.
Online faxing may seem like a complicated task, especially when you’ve been comfortable with the traditional processes. But with continuous learning and application, you will be able to get used to the innovations that will help you and your business stay ahead in the competition and take it to the next level.
Sponsored post – This article is in collaboration with iFax.
Image Source: Unsplash.com
